Job particulars
- Job title
- Senior Office Administrator
- Hiring organisation
- s Expand Recruitment Services
- Location
- Nairobi, Kenya
- Employment type
- Full-time
- Work arrangement
- On-site
- Industry
- Administration
- Level
- Management
- Experience
- 6+ years
- Posted
- 27 Oct 2026
- Closing date
- 16 Nov 2026
Key responsibilities
- Coordinate the management and administration of the e-office system to ensure efficient workflow and records management.
- Ensure the security, custody and confidentiality of office records, documents, information and equipment.
- Coordinate office protocol and administrative arrangements for official meetings, visitors and events.
- Manage office petty cash and maintain accurate accountability records in accordance with applicable financial procedures.
- Coordinate office schedules, appointments, and administrative support services to facilitate efficient operations.
- Monitor the availability and proper utilization of office equipment, furniture and supplies, and initiate maintenance or replenishment where necessary.
- Provide guidance and support to junior office administrative staff and ensure adherence to established administrative procedures.
- Ensure compliance with organizational policies, procedures and standards relating to office administration, records management and customer service.
- Prepare periodic administrative reports and undertake any other administrative duties as may be assigned.
- Operational/Technical Roles:.
- Record dictation in shorthand and transcribe it into accurate typewritten documents.
- Type correspondence, reports, minutes, manuscripts, and other official documents.
- Process data and maintain both manual and electronic records.
- Operate office equipment including computers, printers, photocopiers, scanners and other office machines.
- Receive, attend to, and direct visitors, clients, and stakeholders appropriately.
- Handle telephone calls, enquiries, and schedule appointments.
- Receive, record, file, retrieve, and dispatch official correspondence and documents.
- Organize meetings, prepare meeting materials, take minutes, and follow up on action points where required.
- Maintain the confidentiality of official information and records.
- Undertake any other secretarial and office administrative duties as may be assigned.
Candidate requirements
- The prospective applicant should have the following qualifications:.
- At least six (6) years’ relevant work experience, three (3) of which should have been in the grade of Office Administrator I or in a comparable position.
- Bachelor’s degree in any of the following disciplines: Secretarial Studies, Business and Office Management or its equivalent qualification from a recognized institution.
- Bachelor’s degree in any of the Social Sciences plus a Diploma in Secretarial Studies from a recognized institution;.
- Proficiency in computer application skills from a recognized institution; and.
- Shown merit and ability as reflected in work performance and results.
- Certificate in Customer Care Course from a recognized institution.
- At least six （6） years’ relevant work experience, three （3） of which should be in the grade of Assistant Office Administrator I or in a comparable position;.
- Functional Skills:.
- Managerial skills
- Customer and stakeholder orientation.
- Communication skills.
- Team management skills.
- Critical thinking and decision-making.
- Problem-solving skills.
- Report and minute writing skills.
- IT Proficiency
- Behavioral Competencies/Attributes:.
- Interpersonal skills.
- Adaptability and decisiveness.
- Proactive, networking, and negotiating skills.
- Detail-oriented
- Commitment to work.
- Integrity
- Emotional intelligence.
- Coaching and mentoring.
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Hiring organisation
s Expand Recruitment Services