Senior Grants and Finance Office

Key responsibilities

• Grant Management & Budget Operationalisation.
• Support grant establishment and management from award through close-out.
• Support the customisation and implementation of inSupply’s grant SOPs and guidelines for the specific donor and project.
• Review grant agreements, budgets, amendments, donor regulations and subaward agreements to identify financial and compliance requirements.
• Support project budget development, phasing and operationalisation.
• Maintain accurate grant trackers covering budgets, reporting deadlines, deliverables, contractual obligations and compliance requirements.
• Support grant modifications, including budget realignments and no-cost extensions.
• Budget Monitoring & Financial Analysis.
• Monitor grant expenditure, burn rates, commitments, variances and emerging financial risks.
• Prepare or support monthly budget-versus-actual analyses, forecasts and management reports.
• Work with project teams and budget holders to align activities, level of effort, expenditure and forecasts.
• Provide financial analysis and recommendations to support resource allocation and implementation decisions.
• Monitor fund availability, cash requirements and cost-share/co-financing requirements where applicable.
• Promote efficient and responsible use of grant resources and value for money.
• Donor Compliance, Risk & Audit.
• Monitor compliance with donor regulations, grant agreements, organisational policies and applicable statutory requirements.
• Conduct grants and financial compliance reviews and coordinate corrective actions.
• Maintain grants and financial risk trackers.
• Support internal and external grant audits and follow up on audit findings.
• Monitor donor queries, compliance actions and audit recommendations through resolution.
• Donor Reporting & Documentation.
• Establish and maintain a project reporting calendar and tracking system.
• Coordinate financial and grants management inputs into donor reports.
• Ensure consistency between project activities, reported results, expenditure and approved budgets.
• Maintain complete, secure and audit-ready grant documentation.
• Support responses to donor financial and grants management queries. Senior Grants and Finance Offic….
• Subaward & Partner Financial Management.
• Support the onboarding and financial management of subrecipients and implementing partners.
• Support partner capacity assessments and risk-based financial and grants compliance reviews.
• Review subaward agreements, budgets, amendments, fund requests and partner financial reports.

Candidate requirements

• Academic & Professional Qualifications.
• A Bachelor’s degree in Finance, Accounting, Business Management, Economics or a related field from a recognised university.
• A recognised professional accounting qualification such as CPA(K) or ACCA.
• Current membership in good standing with the relevant professional accounting body, such as ICPAK or ACCA.
• Professional Experience.
• At least 5 years of relevant experience in grants management, donor compliance, programme finance or a related role within donor-funded organisations.
• Experience managing and monitoring multiple donor-funded grants across different funding streams.
• Experience working with major institutional donors such as USAID, FCDO, Global Fund, BMGF, EU and UNITAID.
• Experience supporting donor reporting and internal/external audits.
• Strong experience in grant budgeting, expenditure monitoring, burn-rate analysis and donor financial compliance.
• Experience in subaward management, partner financial oversight and capacity strengthening.
• Experience supporting proposal development and business development processes.
• Experience working collaboratively across Finance, Programmes, Procurement, Operations and MEL functions.

Required skills