School Operations Officer

Key responsibilities

• Oversee the school’s transportation system, including vehicles, routes, schedules, maintenance, and safety compliance.
• Supervise maintenance of school buildings, grounds, utilities, landscaping, and other facilities.
• Coordinate routine and emergency repairs and ensure preventive maintenance is undertaken.
• Supervise security personnel and ensure effective protection of students, staff, school property, and assets.
• Maintain effective systems for keys, access control, asset tracking, and security.
• Ensure compliance with health, safety, emergency preparedness, and regulatory requirements.
• Coordinate safety drills, inspections, and follow-up on identified risks and hazards.
• Supervise transport, maintenance, grounds, security, and housekeeping staff, including work schedules and performance.
• Coordinate contractors and casual workers and ensure work is completed to the required standards.
• Oversee housekeeping services and ensure guest houses are clean, safe, well-maintained, and adequately stocked.
• Provide logistical and operational support for school activities, boarding, faculty, and guests.
• Monitor supplies, equipment, stock levels, and operational purchases while ensuring cost-effective use of resources.
• Support operational budgeting, cost control, compliance audits, and implementation of recommendations.
• Maintain accurate operational records, including staff attendance, leave, maintenance, transport, security, and incident reports.
• Maintain effective communication with staff, neighbours, contractors, and service providers on operational matters.
• Provide regular updates to School Management and address operational challenges promptly.
• Perform any other duties assigned by School Management.

Candidate requirements

• Bachelor’s degree in Business Administration, Operations Management, Facilities Management, or a related field.
• Minimum 3–5 years’ experience in operations, facilities, administration, or a similar role.
• Experience supervising multiple operational functions and teams.
• Strong organizational, coordination, and problem-solving skills.
• Good understanding of health, safety, security, and facilities management.
• Excellent communication and interpersonal skills.
• High level of integrity, responsibility, and attention to detail.

Required skills