Job particulars
- Job title
- Recruitment and Operations Coordinator
- Hiring organisation
- s Expand Recruitment Services
- Location
- Nairobi, Kenya
- Work arrangement
- Hybrid
- Industry
- HR
- Level
- Middle
- Posted
- 22 Oct 2026
- Closing date
- 31 Oct 2026
Key responsibilities
- Provide recruitment administration across a high volume of vacancies, maintaining accurate records and coordinating each stage from approval through to onboarding.
- Coordinate interviews, prepare selection materials and collate panel feedback, providing timely updates to candidates and hiring managers.
- Coordinate offer documentation, references and other pre-employment checks, handling sensitive information confidentially and following agreed procedures.
- Act as the focal recruiter for G3 and below roles, working with hiring managers to coordinate selection and progress appointments with guidance from the Recruitment Manager.
- Prepare and publish clear, accurate job adverts, and support the Recruitment Manager with job evaluations by reviewing job descriptions and collating relevant information.
- Keep the applicant tracking system and recruitment spreadsheets up to date, complete weekly tracker updates and use Excel to produce accurate recruitment reports.
- Support wider HR activities, including employee lifecycle administration, invoices and purchase orders, team meetings and learning platforms.
- Organise competing priorities across offices and time zones, follow up on outstanding actions and flag issues early to keep recruitment moving.
Candidate requirements
- Strong recruitment administration experience.
- A track record of keeping high-volume hiring processes organized, accurate, and moving forward.
- Experience coordinating interviews across time zones, candidate communications, offers, and pre-employment checks.
- Experience using an Applicant Tracking System (ATS) to maintain reliable records.
- Strong practical Excel skills (updating spreadsheets weekly, checking data, and producing clear reports).
- Experience acting as a focal recruiter for assigned roles (with guidance from a manager).
- Experience supporting the preparation of adverts and job descriptions.
Candidate safety
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Hiring organisation
s Expand Recruitment Services