VACANCY DETAILS

Job particulars

Key responsibilities

The duties and responsibilities of the officer will entail:.
Guiding office administrative service execution to ensure efficient service delivery.
Supervising office protocol and etiquette, ensuring the correct procedures are followed at all times.
Coordinating the distribution of Board papers for effective and smooth flow of board sessions.
Organizing key initiatives for office administration aimed at achieving the strategic objectives of the Centre.
Coordinating the management of executive visitors.
Handling telephone calls for the Director General’s Office.
Coordinating schedules of meetings and appointments for the Director General’s Office.
Ensuring the security of office records, equipment, and documents, including classified materials.
Checking and submitting responses to routine correspondences.
Managing petty cash for the Office of the Director General.
Monitoring adherence to procedures for record-keeping of correspondence and file systems.
Coordinating travel arrangements for the executive team.
Facilitating the prudent utilization of resources and assets assigned to the department.
Preparing periodic management reports for the department and ensuring timely submission.

For appointment to this grade, an officer must have:.
A cumulative service period of nine (9) years of relevant work experience, three (3) of which must have been at the grade of Senior Office Administrator or in a comparable position.
A Bachelor’s degree in Secretarial Studies, Public Relations, Business Management, Business Administration, or an equivalent discipline from a recognized institution.
A Public Relations Course lasting not less than two (2) weeks from a recognized institution.
Membership in a professional body where applicable and in good standing.
A Certificate in Management Course lasting not less than four (4) weeks from a recognized institution.
Proficiency in computer applications.
Demonstrated merit and ability in work performance.

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