Personal Assistant (PA) & Business Development Manager

Key responsibilities

• Executive & Personal Assistant Responsibilities.
• Act as the primary point of contact between the Chairman and internal/external stakeholders.
• Manage the Chairman’ s calendar, appointments, meetings, travel arrangements, and deadlines.
• Prepare briefing notes, presentations, reports, minutes, and follow-up action points.
• Coordinate board meetings, management meetings, and strategic sessions.
• Track execution of Chairman’ s directives across departments and subsidiaries.
• Handle confidential documents, correspondence, contracts, and executive communications.
• Organize and maintain structured filing systems (physical and digital).
• Screen calls, emails, and requests, prioritizing urgent and strategic matters.
• Assist in drafting professional emails, proposals, speeches, and official communications.
• Business Development & Growth Responsibilities.
• Support formulation and execution of group-wide business development strategies.
• Identify new business opportunities, partnerships, sponsorships, and revenue streams.
• Assist in proposal writing, pitch decks, tenders, and business presentations.
• Coordinate follow-ups on leads, prospects, investors, exhibitors, and strategic partners.
• Track performance of ongoing business initiatives and prepare progress reports.
• Conduct market research, competitor analysis, and sector trend monitoring.
• Support expansion initiatives for new projects, subsidiaries, or services.
• Participate in client meetings, negotiations, and stakeholder engagements when required.
• Assist in developing pricing strategies, value propositions, and growth plans.
• Financial & Administrative Support.
• Assist with basic accounting tasks, reconciliations, and financial tracking.
• Prepare expense reports, budgets, forecasts, and cost summaries for review.
• Support invoicing, payment follow-ups, and documentation tracking.
• Work with accounting software (QuickBooks, Zoho Books, or equivalent).
• Coordinate with Accounts and Finance teams across group companies.
• Maintain records for commissions, contracts, advances, and approvals.
• Assist in preparation of financial summaries for management decision-making.
• Operations & Inter-Departmental Coordination.
• Liaise with Heads of Departments to track deliverables and timelines.

Candidate requirements

• Location Nairobi
• Job Field Administration / Facilities &nbsp, Sales and Business Development &nbsp.
• Salary Range KSh 30,000 - KSh 50,000/month.
• Reporting To: Chairman / Executive Chairman.
• Year: 2026
• Location: Nairobi (with site and client engagements)
• ROLE OVERVIEW
• The Personal Assistant & Business Development Manager will provide high-level executive support to the Chairman while driving strategic business development initiatives across Homes Universal Ltd and its subsidiaries. The role combines executive administration, coordination, financial support, strategy execution, and growth facilitation across real estate, construction, property management, security services, and exhibitions.
• The successful candidate must be highly organized, commercially aware, discreet, proactive, and capable of handling sensitive information while contributing meaningfully to business growth and operational excellence.

Required skills