VACANCY DETAILS

Job particulars

Key responsibilities

The duties and responsibilities of the officer will entail:.
Drafting responses to routine correspondences for the signature of the supervisors.
Executing tasks relating to activities to operationalize the office administration plan for promoting the Centre’s mandate.
Participating in implementing departmental initiatives as per the work plans and programmes.
Keeping equipment in use in good condition and reporting defects for maintenance and other necessary action.
Ensuring the security of office equipment, confidential documents, and records in order to preserve aspects of the Authority’s memory.
Liaising with relevant offices to secure meeting rooms, request audio-visual needs, and organize catering needs for internal meetings.
Providing day-to-day routine administrative support to various work units of the assigned Department/Division/Unit.
Ensuring availability of stationery stock, equipment, and furniture in assigned offices.
Processing and maintaining data, as well as managing the e-office system.
Handling protocol for executive visitors.
Updating the office diary and travel itineraries for effective logistics planning.
Drafting periodic management reports and ensuring timely submission.

For appointment to this grade, an officer must have:.
A Bachelor’s degree in Secretarial Studies, Public Relations, Business Management, Business Administration, or an equivalent discipline from a recognized institution.
Proficiency in computer applications.

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HIRING ORGANISATION

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