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Manager, Administration & Property Management

Hiring organisationTestimonials

⌖ Nairobi, Kenya◷ Full-time◫ On-site▣ Administration
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Closing 5 Nov 2026
VACANCY DETAILS

Job particulars

Job title
Manager, Administration & Property Management
Hiring organisation
Testimonials
Location
Nairobi, Kenya
Employment type
Full-time
Work arrangement
On-site
Industry
Administration
Level
Management
Experience
5+ years
Posted
23 Oct 2026
Closing date
5 Nov 2026

Key responsibilities

  • Facilities Management (25 % of the time)
  • Develop and implement facilities management strategies that support business operations and growth.
  • Oversee repair, maintenance and replacement of building infrastructure, equipment and installations across Head Office and branch network.
  • Ensure implementation of preventive and planned maintenance programs for all facilities and assets.
  • Manage service contracts for generators, UPS systems, elevators, fire equipment, HVAC systems, cleaning, landscaping, pest control and related services.
  • Monitor service providers against agreed Service Level Agreements (SLAs).
  • Ensure compliance with health, safety, environmental and fire safety regulations.
  • Prepare and manage facilities maintenance budgets while ensuring cost efficiency and value for money.
  • Oversee branch equipment leasing arrangements and lifecycle management.
  • Key Deliverables
  • Asset uptime and availability.
  • Compliance with statutory inspections.
  • Maintenance budget adherence.
  • Service-level compliance from vendors.
  • Successful delivery of branch and office projects.
  • Administration & Property Management (65% of the time)
  • Property Management (40% of the time)
  • Develop and execute the Bank’s property and premises strategy.
  • Manage acquisition, lease negotiations, renewals, relocations and disposal of premises and assets.
  • Oversee administration of all owned and leased properties.
  • Ensure timely acquisition and renewal of statutory licenses, permits and regulatory approvals.
  • Manage landlord relationships and resolve tenancy matters promptly.
  • Coordinate branch expansion, refurbishment and relocation projects.
  • Optimize utilization of office space and property assets.
  • Identify opportunities for digitization and automation of administration and facilities management processes.
  • Manage budgets for rent, rates, utilities, licenses and related property expenses.
  • Review and verify property-related invoices, leases and contractual obligations.
  • Ensure timely settlement of rent, utilities and property-related obligations.
  • Drive initiatives aimed at reducing occupancy and operational costs.
  • Regulatory compliance across all properties.

Candidate requirements

  • Academic Qualifications.
  • Bachelor’s Degree in Business Administration, Real Estate, Property Management, Architecture, Building Economics, Quantity Surveying, Engineering, Construction Management or related field.
  • Professional certification in Property Management, Facilities Management or Project Management will be an added advantage.
  • Minimum 5 – 7 years’ experience in property, facilities or construction management.
  • At least 5 years’ experience managing vendors, contracts and service providers.
  • Experience managing multi-site property portfolios and facilities operations.
  • Experience in the banking or financial services sector is an added advantage.
  • Personality Requirements.
  • Ability to evaluate expenditure decisions, develop and manage both operational and capital budgets.
  • Ability to communicate effectively across all levels of the organization.
  • Ability to multitask and work quickly to efficiently provide positive outcomes.
  • Excellent analytical, problem solving and decision-making skills.
  • Excellent verbal, listing and written communication skills.
  • Ability to lead, inspire and motivate direct reports.
  • Ability to plan, organize, delegate, audit, coordinate and prioritize department workload.
  • Ability to resolve conflicts.
  • Core Competencies
  • Technical Competencies.
  • Property Portfolio Management.
  • Facilities Management.
  • Contract & Vendor Management.
  • Budgeting & Cost Control.
  • Project Management.
  • Regulatory Compliance.
  • Risk Management
  • Asset Lifecycle Management.
  • Behavioral Competencies.
  • Strategic Thinking.
  • Leadership & Team Development.
  • Stakeholder Management/Negotiation & Influencing Skills.
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Testimonials