Job particulars
- Job title
- Healthcare Executive Assistant
- Hiring organisation
- s Expand Recruitment Services
- Location
- Nairobi, Kenya
- Work arrangement
- Remote
- Industry
- Administration
- Level
- Entry
- Posted
- 21 Oct 2026
- Closing date
- 28 Oct 2026
Key responsibilities
- Executive and Operations Support.
- Provide day-to-day administrative support to executives, including calendar management, scheduling, email triage, and travel coordination.
- Prepare meeting agendas, take notes, and track action items to completion.
- Build, document, and maintain internal systems, workflows, and filing structures.
- Coordinate across internal teams and external partners to keep projects on schedule.
- Healthcare Regulatory Research and Compliance Support.
- Read, interpret, and summarize healthcare regulations, policy updates, and industry guidance (e. g., HIPAA, CMS rules, state-level requirements) in clear, plain language for leadership.
- Conduct research on healthcare trends, competitors, and operational best practices.
- Flag regulatory changes or risks that may affect operations.
- Help maintain organized records of policies, compliance documentation, and research findings.
- AI-Enabled Productivity.
- Use Claude daily to draft documents, summarize research, analyze information, and automate repetitive tasks.
- Write effective prompts and build repeatable AI workflows that improve team efficiency.
- Review and fact-check AI outputs for accuracy before they are shared.
- Social Media Management.
- Manage the organization’s social media accounts, including content planning, scheduling, posting, and community engagement.
- Draft and publish healthcare-appropriate content that is accurate, professional, and compliant.
- Track basic performance metrics and report on what is working.
Candidate requirements
- Proven experience as an Executive Assistant, Virtual Assistant, Operations Coordinator, or similar role.
- Demonstrated proficiency using Claude or similar AI tools in a professional setting.
- Experience managing social media accounts for a business or brand.
- Ability to read, understand, and summarize healthcare regulations and technical documents.
- Strong research skills with attention to accuracy and detail.
- Excellent written and verbal communication in English.
- Strong organizational skills and the ability to build and maintain systems.
- Comfortable with tools such as Google Workspace or Microsoft 365, project management platforms (Asana, Trello, Notion, or similar), and scheduling tools.
- Reliable internet connection and a quiet, professional remote workspace.
- Ability to work in the EST time zone.
Candidate safety
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Hiring organisation
s Expand Recruitment Services