Admin Assistant

Key responsibilities

• Front Office Management: Serve as the first point of contact for visitors, clients, and staff, ensuring a professional and welcoming front office experience.
• Reception & Communication: Manage incoming calls, emails, correspondence, deliveries, and general enquiries, directing them to the appropriate persons.
• Director’s Calendar Management: Maintain the Director’s calendar, schedule meetings and appointments, and provide timely reminders and follow-ups.
• Administrative Support: Provide day-to-day administrative support to the Director and other departments as required.
• Meeting Coordination: Coordinate meetings, including scheduling, room preparation, invitations, materials, and follow-up on action points.
• Office Coordination: Support the smooth running of the office by coordinating supplies, facilities, service providers, and maintenance requests.
• Records & Documentation: Maintain accurate physical and electronic records, correspondence, registers, and administrative documents.
• Travel & Logistics: Arrange travel, accommodation, transport, and other logistics for the Director and staff when required.
• General Coordination: Follow up on administrative tasks across departments, maintain confidentiality, and ensure assigned actions are completed on time.

Candidate requirements

• Diploma in Business Administration, Office Administration, or a related field.
• 2 To 3 years of experience in administration, front office, or executive support.
• Previous experience supporting a senior executive is an advantage.
• Proficiency in Microsoft Office (Outlook, Word, Excel including basic formulas and data entry for tracking/reporting).
• Experience with digital calendars, email, and video-conferencing tools.
• Strong written and verbal communication skills.

Required skills